Board of Directors Meeting

June 22, 2010

9:00 a.m.

Pledge of Allegiance:  President Granucci asked all in attendance to rise and join him in the Pledge of Allegiance

Call to Order:  The meeting was called to order promptly at 9:00 a.m. and attendance was noted.

Present:  Pete Granucci, Linda Lindquist, Ben Roloff, Lyle Roth, Jim Powell, Jim Stark, Roy Logan and Marie Weekley.  Excused:  Kay Bush, Rick Gray, and Walt Patterson

Agenda:  Pete Granucci moved approval of the proposed agenda.  The motion was seconded and passed.  (8-0)

Secretary’s Report:  The secretary reminded members they had received the revised minutes via e-mail on May 31 and that Jeannine had printed copies and placed them in the individual mailboxes.  Linda Lindquist moved approval of the May minutes for both the regular meeting and executive session that followed.  The motion was seconded and adopted.  (8-0)

Treasurer’s Report:  Treasurer Lyle Roth pointed out that income for the month exceeded budget by $532 and expenditures were $1,568 less than budgeted for the month.  For the first seven months there has been a shortfall in income of $5,001 but expenses are $12,795 under budget to date.  Roloff moved the treasurer’s report be received and filed for audit.  The motion was seconded and passed unanimously.

Suspension of the Rules:  Linda Lindquist moved suspension of the rules to hear from members.  The motion was seconded and passed.

      Jim Helm, 19820 Cherry Tree Lane, spoke to the board regarding his concern for being cited for a setback violation.  Additionally, he has an issue with Maricopa County regarding lack of a building permit, which will be addressed in the next two days.  After resolving his issues with Maricopa County, he will contact Bill Szentmiclosi to attempt to resolve the remaining issues.

      Jim Stark moved to return to regular order of business.  The motion was seconded and passed without discussion.

President’s Report: 

a.    Data Base:  Work continues on the data base which is getting closer and closer to being updated.

b.    Software Contract:  The contract for new software to manage the membership and vendor data bases and the compliance data is ready to sign and should be executed later today.

Administrative Manager’s Report:

a.    Last summer the telephones in the office were not answered on Fridays, the closed sign was out but the door was not locked.  The purpose was to allow office staff to catch up on projects there was not time to get to during the year.  The recommendation was to continue this practice for July and August this summer.  Pres. Granucci moved acceptance of the suggestion.  The motion was seconded and a lengthy discussion culminated in a vote of (0-8).  Motion defeated.

Lyle Roth then moved that the office be closed on Fridays for July and August beginning at noon with the phones being turned off, the closed sign displayed, and the door locked.  The motion was seconded, and after a brief discussion the vote was taken.  (0-8) Motion defeated.

b.    Jeannine reported that Goodwill Industries requested we run an advertisement for them in our monthly newsletter.  No motion resulted, but there was unanimity expressed that we could not grant the request without opening our e-mail mailings to a deluge of requests from other organizations in the future.

c.     Jeannine briefly commented on her report of activity summarized on a spreadsheet provided that broke down deposits made for various sources of income from both membership and compliance for the month of May.

d.    Jeannine requested approval for a new order of refrigerator magnets of a larger size to be distributed at health fairs, new resident orientation meetings, etc.  The order was exceed his authorized limit of $500 and needed board approval.  Jim Stark moved approval of the expense.  The motion was seconded and passed unanimously.

Compliance Manager’s Report:

a.    583 new violations were reported in May—down about 400 from April.

b.    4,000 new violations have been reported for the first seven months of the year—a record.

c.     10 properties were cleaned under the Community Intervention Program and one under the Financial Assistance Program last month.

d.    The NextGen Club representatives have offered the help of their club in finding volunteers for cleanup projects in the future under the Financial Assistance Program.

Committee Reports:

a.    Government Affairs:  Jim Stark reported there was no new information on the F-35 mission assignment at this time.

b.    Membership:  Ben Roloff reported that current membership income for the year was running ahead of last year, that non-renewed members from February and March billings had all had a 3^rd contact by volunteers with some success, and that letters had been sent to neighbors on St. Anne’s Drive, Pebble Beach Drive, and Par Court regarding the recent cleanup of a distressed property on St. Anne’s.

c.     I.T.:  Linda Lindquist reported that two additional members had been given administrative privileges to make changes to the Web site, that scanning of historical documents was continuing with a hoped for completion in August and that software disc preservation/copying procedures were continuing for protection/preservation in the event of a disaster.  She suggested that the new external hard drive where information is being stored and the originals of the software be stored off-site in a safe deposit box.  Jim Stark moved approval of the request.  The motion passed without discussion.

d.    Compliance:  Linda Lindquist reported that only one resident appeared before the committee to request a variance or exception to the C.C.&R.’s.  After learning how easy/inexpensive it would be to cure the violation, the appeal was withdrawn.

e.    Public Relations:  Marie Weekley reported the RCSC has refused her request to post information on their bulletin boards, as they have had over 30 requests from other organizations for the same permission which have been denied.  Marie has submitted an article to Sun Views for future publication and will continue to submit articles about SCHOA on a regular basis.

f.      Transportation:  Jim Powell reported on the excellent representation at committee meetings and the cooperation that has ensued from Maricopa County in pursuing our interests/concerns regarding a variety of transportation issues in Sun City.  He referred board members to minutes of the committee for details, while noting that the request in the minutes to consider repainting the yellow curbs in Phase 1 has already been addressed and the work completed.  The next committee meeting will be in September.

g.    Environmental:  No report.

h.    Charter Amendments/Bylaws:  No report.

i.      Planning & Elections:  No report.

j.      Administration & Finance: No Report

Lyle Roth moved a recess of 5 minutes before reconvening for executive session.  The motion was duly seconded and passed.  (8-0)

Jim Stark moved adjournment at the conclusion of the executive session until the next board meeting on September 28^th at 9:00 a.m.   The motion was seconded and passed.  (8-0)